Prior to submission of the final paper, all authors need to carry out the following steps:
1 – Generation of the PDF file and validation of the manuscript by IEEE PDF eXpress
The final manuscript PDF file must be validated by IEEE PDF eXpress to ensure that it is IEEE Xplore-compliant.
- Go to IEEE PDF eXpress Website at https://www.pdf-express.org/.
- If you are a new user, select ‘New Users – Click here’ and enter the Conference ID (see below), your email address and choose a password. If you have used previously PDF eXpress you should enter the same password that was used for previous conferences.
- The conference ID is the following: 45589X
- Once inside PDF eXpress you have two options:
Option 1 (Recommended): You can generate the PDF file from your source files (e.g. MS Word) and the generated PDF file will be IEEE Xplore-compliant. For executing this option, you have to select “Create New Title”, introduce the title of the paper, and then upload the source files. Once the file is converted, download it. This will be the final manuscript file that you will have to upload later on in EDAS.
Option 2: You can validate a PDF file generated previously with any other tool. If you choose this option, please make sure that all the fonts are embedded, there are no bookmarks and no links (URLs). For executing this option, you have to select “Create New Title”, introduce the title of the paper, and then upload your PDF file. Once the status of the file indicates “PDF Passed PDF check; PDF is IEEE Xplore compatible”, download it from PDF eXpress. This will be the final manuscript file that you will have to upload later in EDAS (please note that EDAS will not allow you to upload the initial PDF file, but the validated and certified file that you download from PDF eXpress).
2 – Copyright
On the EDAS website, click on Copyright form and fill out and submit the copyright form of your paper by accessing the related IEEE webpage.
3 – Presenter
On the EDAS website, specify the Name of the presenter.
4 – Conference registration
In order to upload the final manuscript, each paper must be covered by an author registration. An author conference registration includes presentation and publication of up to 2 submissions. Possible extra-page charges should be paid jointly with author registration. Proceed to http://hpsr2019.ieee-hpsr.org/registration/ for author registration. Once registered, you will have to enter your registration number in EDAS.
5 – Visa letter request
At the following link: http://hpsr2019.ieee-hpsr.org/registration/ you can also find information about requesting an invitation letter to obtain a Visa for China P.R. in case you need it to attend the conference.
Now you are ready to submit your final paper via EDAS.